Board of Trustees

Thom Forbes, Lauren Casper, Joanna Riesman, Jacqueline Preiss Weitzman, Tim Donahue

Hastings-on-Hudson Public Library Board of Trustees Meeting Minutes

September 27, 2019

Present

Lauren Casper (President), Joan Vaillancourt (Director), Joanna Riesman (Treasurer), Jacqueline Weitzman (Secretary), Tim Donahue, Thom Forbes, and Suzanne Feldman (Friends)

Minutes

The minutes of our June 6, 2019 meeting were approved.

Monies

The budget status report was reviewed and we are doing well. After the revenue line was taken out, we are over by $9,521.56 and we will be getting the $10,000 put into our library surplus instead of going into repair to our building, so our library surplus line will reflect $19,521.56. This should be ours to use. Thom proposes that we ask the new Village Manager to do a review of the Library budget since fiscal year 2008 through fiscal year 2019 and look at two lines in particular – salaries and overall budget. Our allocations have shifted from programming to other lines, and we have consistently stuck to 2% raises. Our budget has been less than others, but we seem to be continuously punished for being fiscally responsible. Our surplus has always been taken back vs. rolled over for Library use, and this should stop.

Judy wrote a letter to the Village stating that the Friends should not have to pay for building repairs, particularly the front steps which posed a danger to the public and a liability to the Village.

We are still awaiting $7,500 and $10,000 from Abinanti grants to help cover building projects. A letter was received stating we will be receiving these funds, but it did not state when. The board agrees the Village should pay the balance of the repair costs after the grant monies are received.

Personnel

Juan will continue working weekends, while Janice will be leaving the end of December.

Building and Equipment

Rob Masiello did an outstanding job (finally) fixing the front steps to the Library as well as repairing the retaining wall and steps down to the park. The Friends paid $11,000 and we are awaiting $10,000 from Abinanti’s office. Again, we will ask the Village for the balance and return that money to the Friends.

The book drop arrived and was knocked into by a truck two days later. Insurance covered the cost of a new one. The new book drop arrived and is now down on Southside. We replaced our old silver one with the new bumped one which is located on the Library level. DPW said they were too busy to come and install the book drops, and Buddy recommended we use Pacific Trans Global from Hastings to do the work. We were charged $2,100 for the work, and the board would like that total billed to the DPW since it was their recommendation and they were unable to do the work asked of them and which is within their scope of responsibilities.

Joan purchased a new inside cart for the 2nd book drop at a cost of $1,499.

Laura Gardner who works as a volunteer for Laura Vookles, chair of the Curatorial Department at the Hudson River Museum did research on the Library’s portrait of David Farragut. She believes we should apply for a grant to have it cleaned and she will help us prepare it.

Pooja Lopriore is doing an improvisational theater class for home schoolers the third Monday of each month in the Orr Room. Our Girl Scout Troop is back every week in the Barnes Room. A Korean class will be meeting every Friday beginning in January. Joanna helped prepare a Library disclaimer form to be signed by parents of children attending these classes. In addition there will be a meeting of the Karaoke Club on October 26th.  

Adult Programs

The Hasting Historical Society had their annual meeting on Sunday, June 9th in the Orr Room. On September 22nd Natalie Barry gave a talk about Billie Burke and Hastings that was well attended.

The first Local Luminaries event of the year will be held on Thursday, October 3rd from 7-8:30pm featuring Melanie Hoopes: Modernizing the Radio Drama.

The Canasta and Knitting Clubs meet on Tuesdays, Mahjong meets on Thursdays. There was a request made for a Canasta teacher to teach a few months of classes, which we will do if the cost is reasonable.

Children’s Programs

The Summer Reading Program was well attended.

Two sessions of Let’s Pretend Workshop with Nora Maher are held on Wednesdays at 10 and 10:45am, and Out of the Book Workshops are held on Wednesdays at 1pm. Both programs began on September 18th. Picture Book Time is held on Thursdays from 11-11:30am. Lego Club and preparation for the Battle of the Books Tournament have begun as well.

A meeting was held on September 19th with a group of seven Hastings mothers who had questions about children’s programming at the Library. Joanna Riesman, Debbie Quinn and Joan Vaillancourt were in attendance from the Library, as were Mayor Armacost, as well as Village Manager Mary Beth Murphy. The Board reviewed the minutes of the meeting and had the following take-aways:

            Thom will discuss with Mayor Armacost the chain of command when dealing with questions concerning the Library.

            We do not recommend changing the physical plant of the Library at the current time to help parents with children avoid walking by the front desk.

            Debbie Quinn will handle new Library card registrations for children. She will be putting together a welcome kit for new card holders to include, amongst other things, information about the Library as well as Friends information for parents.

            Joan will designate one person each day to do the closing to avoid staff starting to announce the Library closing too soon and too often.

            The mothers requested that the Barnes Room be made available for children to play. The board determined that a set time could made for this to happen, on a trial basis. The Library will put out toys to be used by the children at this time.

            The mothers wondered why there wasn’t any funding for children’s programs in the operating budget. The Friends spent $14,932 on children’s programming from September 2018 through August 2019. Joan asked the Mayor if $10,000 could be added to the program line in our next budget.

            It was suggested to the mothers that they join the Friends and work specifically for fundraising for children’s programming.

            The board requested that Debbie add additional Picture Book Times held at staggered times throughout the week to accommodate differing nap schedules.

            The mothers will be sending a list of program ideas for young children.

            Lauren Casper reiterated that the Library is a place for quiet reading and activities. The board agrees that, though the role of the Library has been changing, it is our belief that the Library plays a special role in our community and in society and it is our responsibility to uphold that    position. In addition, it is not unreasonable to expect children over the age of three to understand how to behave in a library and learn respect for the institution it is.

Friends Report

The Fall Used Book Sale was a success, bringing in $2,160, and is still on-going.

The t-shirt sales have been successful and they will order new ones.

The Holiday Giftique is scheduled for December 7th and 8th, with set-up on December 6th. This will not include a raffle, but the blanket raffle always brings in some money.

This year’s Dewey lecture series will be on immigration and local stories. James Kaplan will talk about his book on Irving Berlin; Sue Smith will talk about her work with Neighborhood Link; Tony Thomas will be talking about his work at the United Nations; and the HHS English teachers will be invited to speak as well. The Dewey’s will be held from January – April, 2020.

Hastings-on-Hudson Public Library Board of Trustees Meeting Minutes

June 6, 2019

Present

Lauren Casper (President), Joan Vaillancourt (Director), Jacqueline Preiss Weitzman (Secretary), Thom Forbes, and Suzanne Feldman (Friends)

Minutes

The minutes of our May 2, 2019 meeting were approved.

Monies

The budget status report was reviewed. After the revenue line was taken out, we are over by $9,521.56 and we will be getting the $10,000 put into our library surplus instead of going into repair to our building, so our library surplus line will reflect $19,521.56. We had been very careful in May so we didn’t go over budget.

Personnel

A line needs to be added for employees, as on careful review it was determined we haven’t replaced one position which remains vacant and needs to be filled. For the future, the budget needs to be reviewed in terms of properly allocating funds.

Building and Equipment

Rob Masiello sent Joan an estimate for different phases of the outside pavement, stairs and retaining wall work, which she sent on to the Friends. After some discussion, it was determined that the Friends should not have to pay for capital improvements, which also should include stucco work, pointing, iron stain removal on the building’s façade, and roof repair.

The book drop has been ordered and will arrive within two weeks. It will be placed near the curb at the bottom of the pathway to the lower level door.

Adult Programs

We have allowed the family of Nancy Reich to hold their memorial service at the Library. They will be bringing in a baby grand piano which was approved. They will also be bringing a computer to run a PowerPoint, and the board discussed that it is important that those doing programs should do a trial run with the A/V equipment to make sure everything is working as it should.

The Hasting Historical Society is having their annual meeting on Sunday, June 9th in the Orr Room.

The May 19th Dewey was a big success as was our last Local Luminaries with Eddie Opara on May 23rd. Our Dewey lectures have concluded, but Tim has mentioned he may be doing one more Local Luminaries event. The board discussed the idea of starting the Dewey series earlier in the new year to avoid scheduling conflicts in the spring.

Regina will be hosting an adult summer reading club with two sessions. Sign up has been robust.

Children’s Programs

Debbie is getting ready for the Summer Reading Club and all its programs. She is visiting each classroom at Hillside to tell the children the specifics of the program. Prizes will include coupons for By the Way Bakery, Penny Lick and Homefield Bowl as well as birdhouse kits and flashlights.

Elections

For 2019-2020, Library Board positions will remain as they were, with Lauren Casper as President, Joanna Riesman as Treasurer, and Jacqueline Weitzman as Secretary.

Friends Report

Once Upon a Musical II – It Takes a Village was a wonderful evening. Special thanks goes to our extraordinary performers Jen Gambatese, Alison Cimmet, Jamie Karen and Laura Shoop, who gave a performance that will be remembered for years to come.

Yet we didn’t bring in as much money as one would expect for such a special evening, so the board discussed a few ideas for next year: Talk up the silent auction before and after the performance (we are here to raise money after all), make it possible to buy tickets on line and with credit cards, and also make silent auction items available on line so people can bid even if they are not at the event. Have the performance start at 6:30 so people have time to bid, and perhaps have coffee and dessert served after the performance to extend the evening. And to insure that there is enough, the Friends should ask their friends to donate food items as well.

Hastings-on-Hudson Public Library Board of Trustees Meeting Minutes

May 2, 2019

Present

Lauren Casper (President), Joan Vaillancourt (Director), Joanna Riesman (Treasurer), Thom Forbes, Tim Donahue, and Barbara Morrow (Friends)

Minutes

The minutes of our March 25, 2019 meeting were approved.

Monies

The budget status report was submitted. Barbara believes the budget “will be close, but okay.”

A salary raise sheet was submitted. With some exceptions reviewed and approved by the board, most salaries have been raised by 2 percent.

Buildings and Equipment

The front step that had been broken has now been repaired! While looking at the condition of the broken step, Rob Masiello noted two other stairs that were not fully secure and that, if neglected, could pose a safety risk. He will submit an estimate to Joan that reflects maintenance and improvement on all stairs and the retaining wall. Rob also noted that the stucco siding and sealant is coming to the end of its 20-year life expectancy. (We are on year 18 of that stucco.) A few years ago, Rob estimated it would cost about $35,000 to repair the stucco, flashing, and sealant on all sides of the building. The hope is that this payment can come from the Village Hall capital improvement fund, but this is not certain. Joan wonders whether there is grant money for this work. In any event, the board agreed this a looming item for the budget and the building.

The Friends of the library want to use the proceeds of June’s fundraiser to pay for improvements toward the front patio of the library — to “freshen up” the stonework and to purchase new patio furniture.

Evergreen is up and generally operating well, but it is not seamless. The staff is getting used to some unusual steps it requires. Joan attended a meeting with the Public Library Directors Association at which the IT Committee fielded questions from a (somewhat feisty) host of librarians. The IT Committee is heading to Pennsylvania to look at a more seasoned, smoother running Evergreen system. With 38 libraries in this Westchester system, this is the biggest group Evergreen is serving, Joan believes.

Patrons have been generally loyal and uncomplaining about bringing in their library cards or, increasingly, the scannable bar codes on their phones.

Adult Programs

The Dewey Lecture on Maud’s Tavern drew an even 100 people. The next Dewey Lecture will be on Sunday, May 17. “Reading Food, Writing Food” will feature Ross Abrams, Maria Rudolph and Sarah Walters, from the high school English department.

The second Local Luminaries event featured Bard College Political Science Professor Cassandra Sweet, who talked about globalism and the economy, then opened to general discussion among the 30-odd attendees. On Thursday, May 23, Eddie Opara, a partner with Pentagram Design, will discuss what exactly a graphic designer does, highlighting his campaigns with Lululemon, OPPO Mobile, and the Cooper Hewitt Design Museum. Tim hopes to fill more seats and is open to your suggestions!

Regina will be hosting two adult summer reading club events around Jane Austen novels.

Children’s Programs

Debbie is preparing this year’s children’s Summer Reading Club, whose theme is “The Universe of Stories.” She will soon make the rounds at schools.

Friends Report

The Friends welcome three new members: Sharon DeLevie, Amelia Sherry, and Kristine Schnur. Sharon is keen to double the enrollment in the eScrip program with Foodtown, from 200 now to 400. The Friends plan to make a flyer and a bookmark for the purpose.

On Sunday, May 17, the Friends will hold their annual meeting. Judy Kaiser (treasurer) and Michele Ankuda (President) are up for re-election (unopposed). Patty Speranza will introduce the candidates and handle the (re-) election procedure.  

On June 2, the Friends will host “It Takes a Village” Musical II. Tickets are on sale at the Hastings Library and at the farmers market. General admission is $30 in advance, and $50 for patrons.

Local shops and vendors have responded well to the silent auction appeals. The silent auction will be on view in the library entrance lobby from May 23- June 2. The Friends will work on the signage for this.

The Friends will hold a used book sale on June 15, from 9:30 to 2:00.

The next meeting of the Board of Trustees will be held on Thursday, June 6, at 10 a.m.

Hastings-on-Hudson Public Library Board of Trustees Meeting Minutes

March 25, 2019

Present

Lauren Casper (President), Joan Vaillancourt (Director), Joanna Riesman (Treasurer), Jacqueline Preiss Weitzman (Secretary), Thom Forbes, Tim Donahue, and Michéle Ankuda (Friends)

Minutes

The minutes of our February 28, 2019 meeting were approved.

Monies

The budget status report was reviewed. Our current budget is doing well. Joan presented the new library budget 2019-2020 to the Village Board on March 12. The building supplies line and equipment line were increased by $500, postage by $200, and programs by $450 (helping to cover our museum memberships). The extra $10,000 that they put in our repair to building line will now go in our library surplus line. They agreed to reduce our library revenue line to $10,000.

Building and Equipment

The step outside of the Library is still broken. (Line cut and pasted directly from our February 28 minutes.) At the budget meeting Fran said he had spoken to Mike Gunther yet again about the stair. Lauren will be sending an email to Mike, with a cc to Fran and Mayor Armacost.

Evergreen, WLS’s new on-line presence, came up on March 14. The staff has had to work diligently to get everyone logged in, create new templates for check-in and check-out receipts and cataloging, and a myriad of additional details. 

We are encouraging patrons to bring in their library cards, which can be in the form of a physical card, scannable bar code via the WLS App, or a photo of their card on their phone. No one will walk out of the library without their items, but there is a process for searching for their information which includes asking for their name and confirming address and phone number. If the card is lost, we will register them and not charge for a lost card until April.

Policies

In response to a number of specific incidents occurring in the Library over the past month, we reviewed our Policy on Use of Library’s Rooms for Public Events dated May 12, 2016, which includes language on the use of our Quiet Reading Rooms. We also reviewed the signage in each of the Quiet Reading Rooms. We hold fast to our policy that the YA Quiet Reading Room is for use only for elementary through high school students and their tutors.

Adult Programs

The premier of the Local Luminaries lecture series on February 28th, Those Were the Days, with Jim Cullen was very successful. Thursday, March 28 will be our next Local Luminaries lecture, when we welcome Bard College political science professor Cassandra Sweet.

The Tom Lecky and Neil Winokur event on March 10 drew about 50 people. Our Dewey Lecture To Bee or Not to Bee with Christine Lehner on March 17 drew close to 100 people. Our next Dewey will be by Maud Tucker on April 14th.

Children’s Programs

Attendance is significantly up on our Let’s Pretend and Out of the Box programs with Nora Maher and Catrin Prih. Debbie does a Picture Book Time in the room at 11am every Thursday, as well as holding her Book Club and Lego Club every month.

The Summer Reading Club’s theme this year will be A Universe of Stories. Materials have been ordered.

Over spring break, the Library will be showing Disney’s Christopher Robin on April 15th, and Helen and Jackie will be holding a Pizza and Art Workshop exploring the work of Keith Haring on April 17th for students in grades 5-8.

Friends Report

The spring membership renewal letter is going out. We currently have 223 members.

Still waiting on delivery of the new book drop.

The Book Shop is going strong.

Planning for the spring gala Once Upon a Musical is moving ahead, with the question of where the event should be held still up for discussion. Joanna and Jacquie will gather information from the performers for the Friend’s Meeting on April 10.

The next meeting of the Board of Trustees will be held on May 2nd at 10am.

Hastings-on-Hudson Public Library Board of Trustees Meeting Minutes

February 27, 2019

Present

Lauren Casper (President), Joan Vaillancourt (Director), Joanna Riesman (Treasurer), Jacqueline Preiss Weitzman (Secretary), Thom Forbes, Tim Donahue, and Michele Ankuda (Friends)

Minutes

The minutes of our January 29, 2019 meeting were approved.

Monies

The budget status report was reviewed. Our current budget is doing well. We have 25% left for 25% of the year remaining. The valence in the Orr Room needed to be replaced so that cut into our equipment line, and TP and C-fold towel use is eating away at the supply line. An increase in these line items are being requested in next year’s budget.

Joan presented the new budget for 2019-2020 to the Village Manager. The meeting went well.

Building and Equipment

DP Wolff installed the new HVAC system in the children’s room and the director’s office and it is working very nicely. The work was paid for in full. We will receive reimbursement when the grant money comes in.

The step outside of the Library is still broken. Joan brought this to Fran Frobel’s attention once again and he says he is on it, and will also see to the stucco work and iron stain removal needed on the building’s façade.

New Items

WLS is going to a new computer system as of March 14. Our staff was trained on February 19 in the new system and their response was positive. The staff is continuing to practice in preparation for the changeover on March 14. March 10 will be the last day that items can be circulated online, holds can be placed, bills can be paid and new patrons can be registered or renewed in Sirsi Dynex. There will be no system available March 11 – 13. The Library will remain open during the time of the changeover, but patrons will be told that they will be unable to check books in or out. Joan is continuing to advertise the change, including our request that no items be returned during this time. Caution tape and a sign will be put on the book drop, which will be closed March 11-13. Book marks are being put in checked out items to remind people not to return them during the week when the system is down.

March 18th – March 24th will be amnesty week for overdue fines.

The staff will be able to do the necessary customization of the system on March 14th.

The new Overdrive Advantage account has been opened and we have purchased some ebooks and audio books, especially those on hold alert for our own patrons.

Adult Programs

Charles Goodman is still interested in doing a classic film series. The board discussed continuing to use the name Talking Pictures for the new series.

The first of the Local Luminaries talks will be on February 28th at 7:30pm. Author and historian Jim Cullen will be discussing All in the Family. The board discussed the possibility of providing childcare for future Local Luminaries talks, as well as serving refreshments that enhance the theme of the talk. The next talk in this series will be on March 28th when we welcome Bard College political science professor Cassandra Sweet.

Tom Lecky and Neil Winokur, a photographer who has published a 3 volume photobook of Andy Warhol, Cindy Sherman, Robert Mapplethorpe and many other NYC artists and figures, will do a program on March 10.

The first Dewey Takes a Bite of the Foodscape series was held on February 17th with Elisa Zazzera’s very well attended and received talk on “Come See About CSAs”. Next up are Christine Lehner and Charles Branch and their talk “To Bee or Not To Be” on March 17th at 2pm.

Children’s Programs

The play about Leonardo Da Vinci by the Traveling Lantern Company was a great success with over 60 people in attendance. Our on-going Let’s Pretend Workshop, Preschool Workshop, Lego Club, and Book Club are going very well. Material for the summer reading club, A Universe of Stories, has been ordered.

Friends Report

Isabella Bannerman and her Six Chix cartoonists are offering to create a new book or library-related cartoon for each day of ALA Library Week in April. How this will be presented is to be determined.

The spring membership renewal letter is almost ready to go.

The Friends will be making an effort to increase enrollment in eScrip which ensures that a percentage of a shoppers receipt at Foodtown and other local businesses goes to the Library.

Hastings-on-Hudson Public Library Board of Trustees Meeting Minutes

January 29, 2019

Present

Lauren Casper (President), Joan Vaillancourt (Director), Joanna Riesman (Treasurer), Jacqueline Preiss Weitzman (Secretary), Thom Forbes, and Suzanne Feldman (Friends)

Minutes

The minutes of our November 29, 2018 meeting were approved.

Monies

The budget status report was reviewed. Our current budget is doing well, but as usual, we are over for equipment and low on programs.

Late Fees Discussion: In last year’s budget it was expected that we earn $18,000 from these penalties, but we only brought in $11,033.72, so $6,996.28 was added to our deficit. As a non-profit, we feel we should not be expected to earn a certain amount of revenue, and in addition, the Library should not be jeopardized for our community being conscientious in their borrowing habits. Joan will be asking that our library fees line be lowered to $11,000.

In addition, many libraries in WLS are going fine free, especially for children’s items. We moved to bring back Book Fine Amnesty Day which Joan will organize.

Building and Equipment

Joan will go ahead with contacting DP Wolff to proceed with the HVAC for the Picture Book Room. If we do not proceed to use our grant money in the time allotted, it could prohibit our ability to apply for additional grants.

The step outside of the Library continues to remain unrepaired despite the fact that in our November 29th meeting minutes it was reported that the step had been broken for over 6 weeks. The wall in front of the Library is also in bad shape. Joan has reminded DPW of this weekly, but the repairs remain untended. Joan will continue to try to get follow-up.

The Village has gone paperless, so Village employees will no longer be receiving pay stubs and checks will be direct deposit for all. Joan thinks the new system is great since all of their information can be seen at once in an organized fashion via adp.com.

The new larger book drop bin for Maple Avenue is on order. The vendor has requested we wait for the new 2019 model which will be available in February. Joan will make sure that we are charged the originally quoted price for the newer model.

New Items

WLS is going to a new computer system as of March 14. March 10 will be the last day that items can be circulated online, holds can be placed, bills can be paid and new patrons can be registered or renewed in Sirsi Dynex. There will be no system available March 11 – 13. Checkouts will be processed offline, no items will be due and check-ins will be set aside but discouraged, as we don’t really have the storage for holding these books and mistakes can easily be made. The Library will remain open during the time of the changeover on March 14th, but patrons will be told that they will be unable to check in or check out books. This was considered preferable to closing the Library completely. Joan will be advertising the change, including information that no books will be due that week and we request that no items be returned during this time. Caution tape and a sign will be put on the book drop, which will be closed March 11-13. A book mark will be put in items taken out to remind people not to return them during this week when the system is down.

Training for all staff on the new system by Allison Midgley is scheduled for February 19 from 1 – 4pm. Joan will try to staff the front desk with a staff member who will have received training at another library so we don’t have to close during that time.

Joan has opened an Overdrive Advantage account to make purchases since our patrons use it and we should be making contributions. This will give us first dibs on available ebooks so that patrons don’t have to wait as long. Last year Hastings patrons borrowed 6,297 items in Overdrive.

A question was asked by a patron as to why a certain political book was in our collection. Joan will be posting the Library Bill of Rights at the front desk and also have available a write-up regarding the Library’s purchasing practices. This will include information regarding our requirement to purchase a book after it has been requested 4 times by a patron, as well as the fact that we rent political and other timely books which can be returned after they become outdated.

Adult Programs

Joan is waiting to hear back from Charles Goodman about his interest in doing a classic film series.

Tom Lecky and Neil Winokur, a photographer who has published a 3 volume photobook of Andy Warhol, Cindy Sherman, Robert Mapplethorpe and many other NYC artists and figures, will do a program on March 10.

The Dewey Takes a Bite of the Foodscape series is set. Talks include Elisa Zazzera on February 17, “Come See About CSAs”; Christine Lehner and Charles Branch on March 17, “To Bee or Not to Bee”; Maud Tucker on April 14, “Maud’s Tavern: The Making of a Village Pub”; and Ross Abrams, Maria Rudolph, and Sarah Walters of the HHS English Department on May 19, “Writing Food, Reading Food”. All talks will start at 2pm.

Tim Donohue’s speaker series is still being organized, and is tentatively entitled Persons of Interest and set to begin on February 28.

Children’s Programs

Many programs are scheduled for President’s week, including a play about Leonardo Da Vinci by the Traveling Lantern Company, art workshops by Helen and Jackie, a Makerspace with Debbie, Lego Club and Book Club.

Friends Report

The raffle, Hastings from A(oili) to Z(infandel) – A Raffle in Good Taste, did very well. The Giftique sale was disappointing due to fewer food items being available and the quality of goods not being quite up to par. It is being suggested that for next year the Friends should reach out to their friends for sale items of quality.

Book shop sales continue to be robust.

Thanks again goes to Foodtown for their generous donation of a percentage of shoppers’ receipts.

Membership has done well. People have been very generous. The next fundraising letter will be going out in March. Letters will include personal messages, which has proven effective in the past.

Our wonderful and talented Once Upon a Musical performers have agreed to an encore for our June 2nd spring fundraiser.

Hastings-on-Hudson Public Library Board of Trustees Meeting Minutes

November 29, 2018

Present

Lauren Casper (President), Joan Vaillancourt (Director), Joanna Riesman (Treasurer), Jacqueline Preiss Weitzman (Secretary), Thom Forbes, Timothy Donahue, Michéle Ankuda (President of Friends), and Toni Thomas (Friends)

Minutes

The minutes of our October 2, 2018 meeting were approved.

 Monies

Budget status report was reviewed. We are pretty much on target with 50% of our budget remaining. Supply spending seems to be up, so Joan will be monitoring use and report back.

Building and Equipment

We would like to be able to install the Mitsubishi ductless system for the Picture Book Room and Director’s Office for which we have been awarded a grant for $7,500, but before we go ahead, Lauren will contact Dan Lemons to get a sense of the status of the Village energy audit and how this would fit in. The system would be wholly independent of the main system, and would be paid for by a combination of the grant and matching Memorial Fund monies.

The step outside of the Library has been broken for over 6 weeks, and the wall in front of the Library is also in bad shape. Joan has reminded DPW of this weekly, but the repairs remain untended. Ed Lisanti, a part time handyman who works for the Village, met with Joan 4 weeks ago regarding needed repairs to broken ceiling tiles, a dangling outlet, a moldy smell in the biography section, amongst others, but he has not returned to do the work. Joan will continue to try to get follow-up.

The Daisy Troop that has been using the Orr Room on a 4 week provisional basis has been given the OK to continue to use the room weekly for the remainder of the school year. A second request by a group of home schooled children has been granted, and they are scheduled to use the room on Wednesdays from 11am-1pm.

Mike and Joan have begun to create themed displays down the middle aisle that change bi-monthly. The first display was Destination: Paris, then Boooks! for Halloween, and currently there is a display of graphic novels.

$180 was taken directly out of the Library’s account for the removal of shrubs from our roof. Joan spoke to Buddy and told him that we need a bill for every item they deduct directly from our lines to keep our accounts in order.

The Friends will be financing the purchase of a larger book drop bin for Maple Avenue. This will cut down on the number of pick-ups necessary (including when the Library is closed) as well as insure that books will not be damaged from overstuffing. The design of the bin and new location will make it possible for patrons to drop off books without getting out of their cars.

Adult Programs

Harvey Lerner had his last Talking Pictures on November 4th. The film was Leave No Trace. Charles Goldman contacted Joan, interested in showing a series of classic films followed by guided discussions.

Joanna Riesman asked Joan to find out if our projector is able to re-orient the size of the image it projects. Currently images fill the screen almost to the floor in the Orr Room, making it impossible for people in the audience past the first few rows to see the entire picture. The hope is to raise the picture higher on the screen.

Our community showing of I Think We’re Alone Now with a discussion to follow with director Reed Moreno is most likely to be held in February.

Ed Young asked if he could use the Orr Room on Wednesday evenings from 6:30pm-8:30pm for his Tai Chi classes. The board would like to grant his request, especially since Ed has been a huge supporter of the Library and the room is available at that time, but only if his class is free and open to the public as per our mission.

Children’s Programs

The Battle of the Books was a big success and Debbie Quinn has continued an off season book club with the children who participated.

Our beloved Holiday Candy Houses event will be held on Friday, December 7th. There will be three sessions – 3:30pm, 5pm and 6pm. The supplies have been purchased and the tables from the school are being delivered on December 5th.

Friends Report

The response to the Fall membership letter has been strong with many additional gifts coming in.

Book shop sales continue to be robust.

Donations from Foodtown as a percentage of shoppers’ bills is very gratefully welcome “free money”.

The Holiday Giftique will be held on Saturday and Sunday, December 15th and 16th in conjunction with the outdoor Farmers’ Market. Set up will be held on Friday evening the 14th.

The raffle, Hastings from A(ioli) to Z(infandel) – A Raffle in Good Taste, is selling steadily.

Toni Thomas reported on plans for this year’s lecture series, Dewey à La Carte. Various potential topics such as local food production, community supported agriculture, alternate food sources, and people in the restaurant business were discussed and names of possible local speakers were shared.

Additional Programming

New board member Timothy Donahue shared his own exciting ideas for speakers for the Library. He will meet with Joan to discuss dates and speakers.

Hastings-on-Hudson Public Library Board of Trustees Meeting Minutes 

October 2, 2018

Present

Lauren Casper (President), Joan Vaillancourt (Director), Joanna Riesman (Treasurer), Jacqueline Preiss Weitzman (Secretary), Thom Forbes, Timothy Donahue, Suzanne Feldman (Friends)

Minutes

The minutes of our June 12, 2018 meeting were approved.

 Monies

Budget status report was reviewed. We are at the beginning of our fiscal year and we are doing well. Many books have been purchased, while 75% of our budget is still remaining.

Building and Equipment

We have been awarded a grant fro $7,500 for the Mitsubishi ductless system for the Picture Book Room and Director’s Office. It will be an independent system, not connected to the main HVAC. The Friends have put a lot of money and care into rehabilitating the Picture Book Room, a well used and well loved space, so this is an important step in making the room comfortable for the public.

We have been very successful with our state grants: deck ($60K), HVAC in the Orr Room ($19K), Kitchen ($8,500), LED lighting ($8K), and now the HVAC ($7,500) for the Picture Book Room – a total of $103K.

A Daisy Troop has been given permission to use the Orr Room every week on a 4 week provisional basis. Nicole is on deck to administer this program if this arrangement proves successful and expands to include more groups.

The Friends purchased two shelves for the center aisle; one is for travel and seasonal displays and the other is for paperbacks.

A heavier duty router that can take care of 40-50 people has been put in place in response to trouble we had been having with our Wi-Fi.

In response to our back windows leaking during heavy rain, Buddy suggested we call Corey Glass to caulk where necessary. The Board has requested that we have Buddy do a walk-through to make sure that there are no other causes of the leakage.

In addition, administrators of the Farmers Market have reported that electric outlets on the north side of the building are not working. Joan will have Buddy check.

Personnel

We reviewed our personnel policy with regards to a question from a member of our staff.

Adult Programs

A handout has been prepared for library patrons listing new apps that are available from WLS. Allison Midgley gave our staff a demonstration of how work these apps work.

Turnout was good for the WEBS program we hosted on “Create a LinkedIn Profile with Impact”.

Adult programming for the Fall includes: Friendly Speed Chess on Mondays at 6:30pm, Mahjong on Thursdays at 10am, and Adult Scrabble on Thursdays at 6pm. A few Senior Art Workshops are also being scheduled.

Harvey Lerner has scheduled his last Talking Pictures for November 4 at 3pm. The film is Leave No Trace.

We discussed a community showing of I Think We’re Alone Now with a discussion to follow with director Reed Moreno. We hope to be able to hold this event in the HHS auditorium and make it free and open to the public. We would invite Harvey Lerner to lead the discussion.

Children’s Programs

Our Summer Reading Club and programs were a big success.

Scheduled Fall programs for children include: Let’s Pretend offered twice on Wednesday mornings for ages 6-36 months, Out of the Book is offered on Wednesdays at 1pm for children 3-5, Picture Book Time is offered on Thursdays at 11am for children 2 and up, and four Pre-School Art Workshops with Helen and Jackie. For our older children we have LEGO Club meeting at 3pm once a month for four months, Makerspace for children 5 and up will be meeting on Columbus Day at 1pm, Art Workshop – Grandma Moses will be meeting on October 18th, Pizza and Art for grades 5-8 on October 25th at 4:30pm, and Afternoon at the Movies on November 1st and 8th at 2pm. Family Game Night is scheduled for November 2nd at 5:30p.

In addition, Hastings will be participating in the Westchester Library System’s Battle of the Books on October 20. Hastings is sending a 4th-6th grade team as well as a 7th-10th grade team.

Friends Report

The Friends are preparing for the Holiday Giftique to be held on Saturday and Sunday, December 15th and 16th in conjunction with the outdoor Farmers’ Market.

The Dewey lecture series theme for this year is food, cooking, and wine. A raffle, Hastings from A(iole) to Z(infandel) – A Raffle in Good Taste, will accompany the series.

June 2, 2019 was considered as a date for the Friends’ Spring fundraiser.

Next Meeting

Our next meeting is scheduled for November 15, 2018 at 8pm.